TO REQUEST A COMPLIANCE STATEMENT SEND AN EMAIL TO SPLUMMER@UOREGON.EDU OR VWRIGHT@UOREGON.EDU
HOW TO FILL OUT THE COMPLIANCE
STATEMENT
NOTE: You should never fill
in a completely blank compliance statement. There should be a posting number
at the top and job group availability percentages in the shaded section. Every
job group has a different compliance statement; therefore, you need to request
the compliance statement from the AA&EO office when you request the Applicant
Data Request Cards. Please do not download copies from websites of other departments,
or use old copies in your office. It is important to have the accurate data
for the specific job group for your hire.
TOP SECTION
This
section is self-explanatory, fill in the information requested.
SECTION A
This information is collected
from the Applicant Data Request Card. If
the chosen candidate did not fill in the card you can give them a card to
fill out or just fill in “u” for unknown or undeclared.
Please mark the appropriate box
on the right as to new appointment, extension, or change. Please explain any
changes in appointment. You may attach a memo if necessary.
SECTION B. APPLICANT FLOW DATA
Complete
this section with information collected primarily from the data cards. However,
if a candidate has disclosed race or ethnicity independent of having returned
a data card, that information should be included in this section.
Total Number of Applicants
Number of people who applied. This
is not the number of data cards, because some applicants do not return data
cards. Please fill in the number of cards
received, and number of candidates who chose not to return cards.
Declined
Offer
Number
of applicants in each protected group (column a) that refused a conditional
offer for the position. Mark all that apply. The total is the actual number
of people, not how many marks are in the column. For example, if a Black female
refused a conditional offer there would be 1 in the Black row and 1 in the
female row (this is the same person, not 2 people).
Accepted
Offer
Fill
this in if the candidate being hired is a member of a protected group. Again,
mark all that apply.
Number
of Applicants in Each Class
This
information is collected primarily from the data cards, but may have been
disclosed by a candidate in his or her application materials or during an
interview independent of having returned a data card. If you can tell with
reasonable certainty that an applicant is female by name, mark female even
if you don't have a data card for the individual. If the applicant is female
and a person of color you mark both female and the identified race/ethnicity.
SECTION
C. RECRUITMENT
1.List
recruiting sources and explain how recruiting was conducted.
List the recruitment resources that
were used to advertise the open position. Include newspapers, personal contacts,
web resources, mailing list. (Use attachments if needed)
2. How did the candidate learn of the position?
Get
information from applicant’s data card, if available.
SECTION
D. SELECTION
1.
Were there two or more qualified candidates?
If
there were two or more qualified candidates then mark the yes box. If this candidate was the only qualified candidate then mark the no
box and provide a detailed explanation why the search committee feels this
person is the only qualified applicant. Qualified
means met the minimum qualifications on the ad.
This should be a rare occurrence.
2.
Attach a list of all candidates interviewed (by phone and/or in person), including
selected candidate, by name, sex, ethnic group, and race. Provide a brief
statement of the relative merit of each candidate with job-related reasons
for selection or non-selection.
List
by name, sex, and ethnic group and race, all candidates interviewed by phone
or in person. Provide brief but specific explanations as to why each
was or was not selected.Attach the
documentation (evaluation forms) that the committee used to make its determination
as required in Section E.
3.
For all remaining candidates attach a brief statement of job-related reasons
why the candidate was not selected for interview (please include sex, ethnic
group, and race). PLEASE NOTE: 1) if a selection matrix or criteria
review sheet was used for evaluating and ranking candidates based on review
of written application materials, a composite selection matrix/criteria review
sheet showing committee’s overall scoring or ranking of candidates can
be provided in lieu of a narrative statement; 2) it is acceptable to identify
job-related reasons for non-selection (e.g., does not meet minimum qualifications,
area of expertise not consistent with stated needs, etc.), and identify all
candidates eliminated on the basis of that reason rather than an individual
statement for each candidate.
This
section applies to all applicants not interviewed for the position.
Identify candidates by name, sex, ethnic group and race and provide
a brief explanation why they were not selected for interview. If an applicant
cannot be identified by a data card they should be identified as “U”
unknown.
SECTION
E
This
section requests hard copy documentation of the search as stated below:
