NOTIFICATION OF INTENT TO REORGANIZE, PROMOTE, OR REASSIGN (NIRPR)

The Notification of Intent to Reorganize, Promote or Reassign (NIRPR) form is used when departments are interested in changing responsibilities for existing employees, usually as a result of a reorganization, promotion, or reassignment. This process is NOT used for reclassifying or reassigning classified employees within those bargaining units covered by labor agreements (SEIU, GCIU, GTFF).

Please complete a NIRPR for each employee involved in a reorganization, promotion, and/or reassignment. In addition, please attach a justification memo and a copy of current and proposed position descriptions and organizational charts for all affected positions.

Approval of the NIRPR only authorizes the announcement of the opening and the commencement of a search. It does not guarantee that a Request to Offer an appointment will be approved at a later date (e.g. if there are no longer sufficient funds to support the position).

How to complete the NIRPR form:

AAEO coding in upper right corner.
The Office of Affirmative Action will fill this in.

Request Date
The date the NIRPR is prepared.

Proposed Effective Date
The date the reorganization, promotion, or reassignment is to take effect.

Department
Your department name. Please don’t abbreviate.

Prepared by:/Phone:/Email:
Contact information for the person completing the form.

Is this opportunity part of a larger reorganization?
Please check yes or no. If yes, please check whether or not there is more than one position involved. If so, list the name and position title for each position involved.

Employee Name/UO ID:
List the full name and UO ID number for the employee(s) who is affected by this opportunity.

Current Title/Position Number
Indicate the employee’s current title and Banner position number.

Current Annual Rate/9 or 12-month/Appt. %
Indicate the employee’s current annual salary amount, whether or not they work a 9 or 12 month contract, and their appointment percent (100 is full-time; previously known as FTE).

Proposed Title/Position Number
Indicate the employee’s current title and Banner position number. An accurate title is especially important for Officer of Administration positions. If the reorganization for this employee results in a new position, write new. If the request is approved and a new position number is needed, one will be created by your vice president’s office.

Proposed Annual Rate/9 or 12-month/Appt. %
Indicate the employee’s proposed annual salary amount, whether or not they will work a 9 or 12 month contract, and their appointment percent (100 is full-time; previously known as FTE).

Major Org.
List your department’s major organization number. Please check with your budget analyst or go to the chart of accounts at: http://baowww.uoregon.edu/FinMgt/finmgtCOA.htm

Is this a new position?
Indicate if the position is new, or already exists.

Is this position eligible for overtime?
If the position already exists, please list the current overtime exempt status. If this is a new position, please leave blank. All new positions are reviewed by Human Resources for overtime status.

Labor Distribution
Please list the index(es) and the percent of salary paid on each.

Department/School or College/Unit Approval
All NIRPR’s must be approved by the department head and other appropriate administrators (Dean, Director, etc.) for your unit.

VP Approval
Reorganizations, promotions, and reassignments must be approved by the appropriate vice president PRIOR TO submission to the Office of Affirmative Action. If the VP does not approve the reorganization/promotion/reassignment, title and/or salary changes, the NIRPR is not forwarded to Affirmative Action.

AAEO Approval
Once the reorganization, promotion, or reassignment is approved by the appropriate vice president, the Director of Affirmative Action will review and advise the department how to proceed based on the Internal Management Directive (IMD).